Privacy Policy

1. Data Controller & Organization Identity

This website is operated by Darice Language Solutions, a specialized commercial translation and editorial practice within Darice Group.

Registered Office & Entity Details:
[PLACEHOLDER — TO BE COMPLETED BEFORE LAUNCH: Legal Company Name, Registration Number, and Registered Address]
Contact Email for Data Inquiries: [email protected]

2. Personal Data We Collect & Data Minimization

In accordance with our data minimization policy, we collect only the information strictly necessary to fulfill your requests:

• Project Assessment Details: When you submit our assessment request form, we collect your name, professional email address, organization/publisher name (optional), selected practice area, language pairs, scope volume, and brief project notes.
• Direct Correspondence: If you contact us via email, we retain your message and email address to communicate regarding your editorial inquiries.
• Technical Logs: Standard web server access logs (such as IP address, browser user-agent, and timestamp) generated automatically for operational security, DDOS mitigation, and server diagnostics.

3. Legal Bases & Purposes of Processing

We process your information exclusively for legitimate professional purposes:

• Project Scoping & Quotation (Contractual Necessity): To review submitted text parameters, evaluate linguistic complexity, provide estimates, and coordinate translation deliverables.
• Client Communications: To respond to inquiries and provide ongoing editorial updates.
• Separate Marketing Communications (Consent): If, and only if, you have explicitly opted in via our unchecked newsletter checkbox, we may occasionally send you editorial insights. You may revoke consent at any time via the unsubscribe link or by emailing us.

4. Manuscript & Content Confidentiality

We recognize that books, articles, theological studies, software codebases, and institutional documents submitted for review are valuable intellectual property and may be unpublished.

All submitted materials are accessed exclusively by authorized translation and editorial staff assigned to evaluate your project. We routinely execute standard Non-Disclosure Agreements (NDAs) prior to receiving complete drafts. Files are not used to train public AI models.

5. Cookies & Tracking Technologies

Our Default Position: No Unnecessary Tracking.

We deliberately do not install Google Analytics, Meta Pixel, advertising beacons, retargeting tags, or behavioral profilers on this website. For full details regarding our cookie practices, please review our Cookie Policy.

6. Data Retention Period

We retain personal information and project briefs only as long as necessary:

• Unaccepted Assessments: If an assessment does not proceed to an active engagement, submission records and draft samples are purged within 12 months, unless requested earlier.
• Active Client Projects: Retained for the duration of the contractual engagement and standard accounting/statutory periods.

7. Your Data Protection Rights (GDPR Art. 15–21)

If you are located in the European Economic Area (EEA), the United Kingdom, or a jurisdiction with equivalent data protection legislation, you have the following rights regarding your personal data:

• Right of access (Art. 15): Request a copy of the personal data we hold about you.
• Right to rectification (Art. 16): Request correction of inaccurate or incomplete data.
• Right to erasure (Art. 17): Request deletion of your personal data where no overriding legitimate basis exists.
• Right to restriction (Art. 18): Request that we limit the processing of your data in certain circumstances.
• Right to data portability (Art. 20): Receive a copy of data you have provided to us in a structured, machine-readable format.
• Right to object (Art. 21): Object to processing based on legitimate interests or for direct marketing purposes.
• Right to withdraw consent: Where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
• Right to lodge a complaint: You have the right to lodge a complaint with the competent national data protection authority. If your country's authority is not listed below, contact your local DPA directly:
  • Belgium: Autorité de Protection des Données / Gegevensbeschermingsautoriteit (APD/GBA) — autoriteprotectiondonnees.be
  • France: Commission Nationale de l'Informatique et des Libertés (CNIL) — cnil.fr
  • EU residents in other countries may contact their national DPA listed at edpb.europa.eu

To exercise any of these rights, please contact our data team at [email protected]. We will respond within 30 days (Art. 12 GDPR).

8. Fonts & Third-Party Resources

This website uses Inter and Lora typefaces. These fonts are self-hosted on our own server — they are not loaded from Google Fonts or any other external CDN. No font-related data (including your IP address) is transmitted to third parties.

We do not embed Google Maps, YouTube iframes, social sharing widgets, chat systems, or any other external service that would cause your browser to send data to a third party without your explicit knowledge.

9. Updates to This Policy

We may periodically update this Privacy Policy to reflect evolving regulatory standards or operational updates. Any revisions will be posted here with an updated "Last Updated" date. For material changes, we will notify active clients by email.